We’ve introduced a new automatic lease renewal detection feature that streamlines your lease renewal workflows. When a tenant signs a lease renewal in AppFolio (and soon other supported platforms), LeadSimple will now detect the updated lease end date and automatically advance the workflow, with no manual intervention needed.
Why it matters
Previously, teams had no easy way for LeadSimple to know when a lease renewal was finalized, leaving renewal workflows open until someone manually updated them. This new feature:
- Saves time by auto-closing renewal workflows
- Prevents errors caused by missed manual updates
- Keeps your pipeline clean and up to date
How it works
- New dynamic field:
- Lease Renewal Completed → A true/false field on the Unit that turns true when the lease end date is pushed into the future.
- It stays true for 30 days after the change, giving workflows enough time to detect and auto-advance without accidentally triggering twice.
- Workflow setup:
- In your Lease Renewal workflow, add a new step (e.g., Lease Renewal Signed).
- Set it to trigger when Lease Renewal Completed = true.
- Move this step to the top of the workflow so it executes immediately when detected.
- When triggered, it will automatically transition the process into the Lease Renewed stage.
- What triggers it:
- When a tenant signs a renewal, AppFolio updates the lease end date.
- LeadSimple detects that change and marks Lease Renewal Completed = true.
- The workflow then auto-advances to the correct stage.
Example in action
A tenant signs their renewal → AppFolio updates the lease end date → LeadSimple detects the change → workflow automatically moves from Renewal in Progress → Lease Renewed.
No more manual checking or marking the workflow as complete.
This is live in production and available for all LeadSimple users using AppFolio integrations.
Got questions or feedback? Drop them in the comments! We’d love to hear how this helps your team!